Swift Publisher Support

Editing Documents

Most of the text formatting tools are located in the Text tab of the Inspector.

Some operations common for different types of objects are described in:

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Adding and Editing Text

Several text tools are stacked within the same button in the toolbar. To show all of them, click and hold the mouse button and you'll see the popup menu. Then choose the necessary tool. In the toolbar, the icon shown here is typically the one that was last used. You can activate that particular text tool by just clicking the icon.

To type text, you should add a text box, a container for your text.

To add a text box, activate the Text tool in the toolbar. Then click on the canvas.

To add a text box:

  1. Click on the Text tool in the toolbar.
  2. Click on the canvas.

To draw a text box of a particular size:

  1. Activate the Text tool in the toolbar.
  2. Place the mouse cursor where the corner of the new text box should be.
  3. Press the left mouse button and, while holding it down, move the mouse to draw a text box.
  4. Release the mouse button.

To edit text, double-click on it.

To exit the text editing mode, click outside the text box or press Cmd-Return.

Adding and Editing Vertical Text

  1. With the Vertical Text tool, click on the canvas.
  2. Type your text.
  3. Resize the added text box if necessary.

To edit vertical text, double-click on it.

To exit the text editing mode, click outside the text box or press Cmd-Return.

While editing vertical text it is displayed horizontally.

Some text formatting tools (for instance, bulleted lists or spacing between lines) don't work with vertical text.

Adding and Editing Circular Text

  1. Activate the Circular Text tool, and click on the canvas.
  2. Type your text into the floating text editor, and apply any necessary formatting. Close the text editor.
  3. Resize the added text box if needed.

To edit circular text, double-click on it.

To reverse the direction of a circular text, use the Clockwise Direction check box in the text editor.

Some text formatting tools (for instance, bulleted lists or inset margin) don't work with circular text.

Removing Text

To remove a text box, select it and press the Delete key.

Formatting Text

Text formatting tools are located in the Text tab of the Inspector window.

Changing Text Font and Color

To change the font, select the text box or highlight a portion of the text, and click the Fonts button in the Inspector. Or, press Cmd-T.

To change the color, select the text box or highlight a portion of the text, and click the color button in the Inspector. Or, press Cmd-Shift-C.

Changing the Font Size

To change the font size, use the Font Size slide bar or the 'T' buttons. Alternatively, type the font size in the edit box.

Alignment

To align text within the text box, use the Alignment buttons in the Text tab of the Inspector.

Changing the Color, Width and Pattern of the Text Box Frame

To outline a text box, select the Stroke check box in the Appearance tab of the Inspector. Here you can set up the line thickness, color, and choose a pattern.

Changing the Background Color of a Text Box

To change the background color of a text box:

  1. Select the text box.
  2. In the Appearance tab of the Inspector, select the Fill check box.
  3. Click the Color button and choose a new color.

Applying Shadows

To add a shadow to text:

  1. Select the text box.
  2. In the Appearance tab of the Inspector, select the Shadow check box.
  3. Set up parameters of the shadow.

The shadow effect is applied to the entire text box.

Spacing Settings

You can change the default text spacing settings by using the Spacing parameters in the Text tab of the Inspector.

Between Characters – changes the distance between characters. This tool can be applied to the whole selected text box or to a selected part of the text.

Between Lines – the distance between lines. This tool can be applied to the whole selected text box or to a selected part of the text.

Before Paragraph – the space before the current paragraph (where the text cursor is).

After Paragraph – the space after the selected paragraph (where the text cursor is).

Inset Margin lets you control the spacing between the text and text box border. By increasing this value, you increase the distance between the text and its borders on all sides.

Creating Lists

To create a list, select a part of your text or an entire text box. Then, in the Text tab of the Inspector, click on the Lists pop-up menu to select the list type (numbered, with bullets, etc.).

Text Wrapping

You can wrap text around images or text box frames. Only regular text can wrap around objects.

To make text flow around an object:

  1. Select the object, right-click on it and select Bring to Front in the context menu. This is necessary because the text must be behind the object.
  2. Activate the Object causes wrap option in the Text tab of the Inspector.
  3. Click one of four buttons to select the way text flows around the object.
  4. If necessary, change the space between the object and text by changing Extra Space in the Inspector.

You may need to wrap text around an image with the transparent background. Since the program doesn't take transparency in account, the text would still wrap around the image border not around the visible part.

In such cases you need to outline the image using the Spline tool, and make the text wrap not around the image itself but around the created contour.

Once you satisfied with the result, turn off the Stroke of the contour to make it invisible.

Checking Spelling

To check the spelling and grammar, select Edit > Spelling and Grammar > Check Document Now (Cmd-:). If your text has misspelled words, the program will mark the first one with a red dotted line. Repeat this command to display misspelled words one after another.

To show possible corrections to a misspelled word, select Edit > Spelling and Grammar > Show Spelling and Grammar (Cmd-:).

To have misspelled words underlined when you type, select Edit > Spelling and Grammar > Check Spelling While Typing.

Finding and Replacing Text

The program lets you find and replace a word, number or phrase.

Double click on a text box to enter the text editing mode and select Edit > Find > Find in the menu. Enter the word you are looking for in the Find text box and click Next.

If you need to replace the word, enter the new word in the Replace text box and click Next and Replace.

Select a word and choose Edit > Find > Use Selection for Find and the selected word will become the criterion for the search.

If you have selected a part of text, the option Jump to Selection will scroll down (if needed) to make the selection visible.

Support

Adding Hyperlinks

It is possible to create a PDF file with links to web pages. To do this:

  1. Add a URL address to a text box. It can be typed in any of the formats below:
    https://www.belightsoft.com
    https://www.belightsoft.com/products/swiftpublisher/downloads.php
    www.belightsoft.com
    belightsoft.com
    It is important to use valid site and domain names. Test your link in a web browser to make sure that it works.
  2. Select the URL, right-click on it and choose Make Link from the context menu. Be careful, don’t select any space characters before or after the URL.
  3. Now, you can edit and format the visible text without affecting the link. Select the text related to the link and type anything you need, change the color or font. To make the link look in the standard way (blue and underlined), you should change the text color to blue and enable the Format > Font > Underline option in the main menu.

To remove a link, right-click on it in the text editing mode and choose Remove Link.

Also, you can add an email address in this format:
mailto:[email protected]

The 'mailto:' prefix must be in the beginning if you want a mail program open upon clicking the link.

Program Interface

The 'Swift Publisher 5' Menu

About Swift Publisher 5Display the dialog with information about the program.
License…Provide access to the licensing information. Not available in the application purchased on the Mac App Store.
Check for Updates…Check for the latest updates on the Internet. Not available in the application purchased on the Mac App Store.
Preferences… (Cmd-',')Bring up the program preferences dialog.
Buy Additional Clipart…Buy more images at Mac App Store. (Available only in the application purchased on the Mac App Store.)
Restore Purchases…Download already purchased additional clipart. (Available only in the application purchased on the Mac App Store.)
Quit (Cmd-Q)Exit the application.

The 'File' Menu

New… (Cmd-N)Create a new document. Depending on the settings in the Preferences, the program opens a blank document or the Template Gallery.
New from Template Gallery… (Cmd-Opt-N)Open the Template Gallery.
Open… (Cmd-O)Open an existing document.
Open Recent >Open the list of documents you last worked with.
Close (Cmd-W)Close the open document window.
Close All (Cmd-Opt-W)Close all windows.
Save… (Cmd-S)Save the current document.
Duplicate (Cmd-Shift-S)Open a copy of the current document in a new window.
Save As… (Cmd-Opt-Shift-S)Save the current document with a different file name.
Rename…Rename the current document.
Move To…Move the current document to another location.
Save as Template…Save the open document as a template.
Export… (Cmd-Opt-E)Save the open document as a graphic file.
Revert To >Revert to a previous version of the current document.
Design Element >List of commands to work with CD, DVD or Blu-ray media. Using this menu, you can open the list of disc and paper templates. Choose a Discs and Media template to enable this menu.
Page >List of commands that concern pages. Choose a Desktop Publishing template to enable this menu.
Change Layout…Open the list of standard envelopes, postcards, business cards, or labels. Choose any one of the Business Cards, Labels, Envelopes, or Cards template to enable this menu.
Update Linked DataUpdate information in all dynamic data fields and in barcodes whose data source is a file.
Print… (Cmd-P)Bring up the print dialog.

The 'Edit' Menu

Undo (Cmd-Z)Reverse the last operation you performed.
Redo (Cmd-Shift-Z)Reverse the last Undo operation.
Cut (Cmd-X)Remove the selected objects or text and place the selection onto the Clipboard.
Copy (Cmd-C)Copy the selected objects or text onto the Clipboard.
Paste (Cmd-V)Paste the content of the Clipboard into the document.
Paste and Match Style (Cmd-Shift-Opt-V)Paste text from the Clipboard into a text box. The inserted text takes on the style used for the existing text in the box (or the default style if the box is empty).
Duplicate (Cmd-D)Duplicate the selected objects.
Delete (Del)Remove the selected objects.
Edit Heading…Open the heading editor.
Select All (Cmd-A)Select all objects on the current layer of the current page or design element.
Find > Find… (Cmd-F)Open the Find dialog box.
Find > Find Next (Cmd-G)Find the next occurrence of the word or phrase entered into the Find dialog box.
Find > Previous (Cmd-Shift-G)Find the previous occurrence of the word or phrase entered into the Find dialog box.
Find > Use Selection for Find (Cmd-E)Find the next occurrence of a word or phrase that you have selected in the text box.
Find > Jump to Selection (Cmd-J)Show the selected object(s) in the document view.
Spelling and Grammar > Show Spelling and Grammar (Cmd-':')Open the Spelling dialog.
Spelling and Grammar > Check Document Now (Cmd-';')Check spelling.
Spelling and Grammar > Check Spelling While TypingCheck spelling while you type.
Substitutions >Set up automatic substitutions.
Transformations >Commands to capitalize the selected text, or convert it to upper or lower case.
Start Dictation… (FnFn)Dictate your text.
Emoji & Symbols (Cmd-Ctrl-Space)Open the Characters palette.

The 'Insert' Menu

Swift Publisher Support
Image > From File…Insert an image from a file.
Image > Generate Random…Insert an image generated at random.
Image > Search on the Internet…Search for images on the Internet.
Image > Depositphotos…Open the Depositphotos online image stock in a built-in browser.
Smart Shape >Open the list of Smart Shapes.
Text > Text BoxAdd a text box.
Text > Vertical Text BoxAdd a text box for vertical text.
Text > Circular TextAdd circular text.
Text > Linked Text Box on Next Page
(Cmd-Opt-L)
Insert a linked text box on the next page. The location and size of the new text box is the same as the current box. If necessary, a new page is added to the document.
TableAdd a table.
CalendarAdd a calendar.
Map…Insert a map from Google Maps. This feature requires the Internet connection.
Media Tracks…Import a list of audio tracks from iTunes, or list of photos from Photos.
Barcode >Open the list of barcodes.
Address Field >Open the list of contact details to import them from Contacts or Address Book.
File DataAdd a data field that dynamically imports information from a specified file at merge printing.
CounterAdd a data field that dynamically increases or decreases its value at merge printing.
Page NumberInsert the page number.
Date and TimeInsert the current date and time.
Vertical GuideInsert a vertical guide line.
Horizontal GuideInsert a horizontal guide line.
Layout Guides…Open a tool that allows you add a grid of guide lines. This feature is available only for Desktop Publishing documents.

The 'View' Menu

Zoom > Zoom In (Cmd-Ctrl-'+')Enlarge the current view.
Zoom > Zoom Out (Cmd-Ctrl-'-')Zoom out of the current view.
Zoom > Actual Size (Cmd-0)Display the document at its actual size (100%).
Zoom > Fit WidthScale the document so its width fits the window width.
Zoom > Fit HeightScale the document so its height fits the window height.
Zoom > Fit PageScale the document so that the current page fits in the window.
Content PagesDisplay regular pages on the canvas. This feature is available only for desktop publishing documents.
Master PagesDisplay master pages on the canvas. This feature is available only for desktop publishing documents.
Rotate View 90° LeftRotate the page 90 degrees counterclockwise.
Rotate View 90° RightRotate the page 90 degrees clockwise.
Clear RotationCancel page rotation.
Show/Hide Layers above ActiveMake all objects on the layers above the current one visible or invisible.
Show/Hide Source Panel (Cmd-Opt-S)Show or hide the Source panel.
Show/Hide Inspector (Cmd-Opt-I)Show or hide the Inspector panel.
Inspector > Document (Cmd-1)Open the Document tab of the Inspector.
Inspector > Geometry (Cmd-2)Open the Geometry tab of the Inspector.
Inspector > Appearance (Cmd-3)Open the Appearance tab of the Inspector.
Inspector > Text (Cmd-4)Open the Text tab of the Inspector.
Inspector > Layers (Cmd-5)Open the list of layers.
Inspector > Grid (Cmd-6)Open the grid settings.
Show/Hide Grid (Cmd-Opt-)Show or hide the grid.
Show/Hide Rulers (Cmd-R)Show or hide the rulers.
Preview Mode (Cmd-)Show or hide the guidelines, margins, and other unprintable objects.
Show/Hide Pages Preview (Cmd-Opt-P)Show or hide the Pages panel. This feature is available only for Desktop Publishing documents.
Show/Hide Toolbar (Cmd-Opt-T)Show or hide the toolbar.
Customize Toolbar…Open the Customize Toolbar dialog.
Enter Full Screen / Exit Full Screen (Cmd-Ctrl-F)Activate or deactivate the full screen mode.

The 'Format' Menu

Show/Hide Fonts (Cmd-T)Show or hide the the Fonts pane.
Show/Hide Colors (Cmd-Shift-C)Show or hide the Colors pane.
Font > Bold (Cmd-B)
Font > Italic (Cmd-I)
Font > Underline (Cmd-U)
Font > Outline (Cmd-Shift-O)
Modify the properties of the selected text.
Font > Bigger (Cmd-'+')
Font > Smaller (Cmd-'-')
Increase/decrease the size of the selected text.
Font > Kern
Font > Ligature
Font > Baseline
Modify the properties of the selected text.
Text > Align Left (Cmd-{)
Text > Center (Cmd- )
Text > Align Right (Cmd-})
Text > Justify
Align text to the left, right, center or justify it.
Text > Allow HyphenationAllow hyphenation.
Text > Toggle Writing DirectionToggle the writing direction.
Image > Edit…Open the Edit Image dialog.
Image > Crop (Cmd-K)Crop the selected image.
Image > Original SizeDisplay the image at its original size.
Image > TileCreate a tiled image.
Table > Add Row AboveAdd a row above the current one.
Table > Add Row BelowAdd a row below the current one.
Table > Add Column BeforeAdd a column to the left from the current one.
Table > Add Column AfterAdd a column to the right from the current one.
Table > Split into RowsSplit the selected cell into two rows.
Table > Split into ColumnsSplit the selected cell into two columns.
Table > Delete RowDelete the selected row.
Table > Delete ColumnDelete the selected column.
Table > Clear CellsRemove the content of the selected cells.
Table > Merge CellsMerge the selected cells.
Table > Edit Table…Open the dialog to change the number of rows or columns.
Text Box > Convert Text to ImageTurn the selected text into an image.
Text Box > Unlink Text BoxUnlink a selected text box.
Calendar > Edit Calendar…Open the dialog box that allows you to change the properties of the selected calendar.
Edit Text Styles…Open the dialog box that allows you to change the properties of text styles.
Create Text Style from Selection…Create a new text style using the properties of the selected text.

The 'Arrange' Menu

Swift Publisher Support Email

Bring Forward (Cmd-Opt-F)
Bring to Front (Cmd-Shift-F)
Send Backward (Cmd-Opt-B)
Send to Back (Cmd-Shift-B)
Move the selected objects in front of or behind other objects.
Layers > Add LayerAdd a new layer in front of the current.
Layers > Remove LayerDelete the current layer.
Layers > Switch to Upper Layer (Cmd-])Activate the upper layer.
Layers > Switch to Lower Layer (Cmd-[)Activate the lower layer.
Layers > VisibleMake the current layer visible or invisible.
Layers > PrintableMake the current layer printable or unprintable.
Move Selection to Layer > …Move the selected object(s) to the specified layer.
Flip HorizontallyFlip the selected image horizontally.
Flip VerticallyFlip the selected image vertically.
Rotate 90° LeftRotate the selected object 90 degrees counterclockwise.
Rotate 90° RightRotate the selected object 90 degrees clockwise.
Align > Left EdgesAlign the left edges of the selected objects.
Align > Right EdgesAlign the right edges of the selected objects.
Align > Top EdgesAlign the top edges of the selected objects.
Align > Bottom EdgesAlign the bottom edges of the selected objects.
Align > Vertical CentersAlign the centers of the selected objects vertically.
Align > Horizontal CentersAlign the centers of the selected objects horizontally.
Distribute > Spacing HorizontallyCreate equal horizontal spacing between selected objects.
Distribute > Spacing VerticallyCreate equal vertical spacing between selected objects.
Distribute > Centers HorizontallyCreate equal horizontal spacing between the centers of selected objects.
Distribute > Centers VerticallyCreate equal vertical spacing between the centers of selected objects.
Center Vertically (Cmd-Shift-V)Move selected objects to the page center vertically.
Center Horizontally (Cmd-Shift-H)Move selected objects to the page center horizontally.
Group (Opt-Cmd-G)Group the selected objects.
Ungroup (Opt-Shift-Cmd-G)Ungroup the selected objects.
Lock/Unlock GuidesLock or unlock all guide lines.
Delete All GuidesDelete all guide lines.

The 'Window' Menu

Swift Publisher Support Website

Minimize (Cmd-M)Minimize the currently active window.
ZoomZoom the current window.
Bring All to FrontMove all Swift Publisher windows in front of the windows of other active applications.
Show/Hide Comment PanelShow or hide the page comment panel.

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Swift Publisher Support

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The 'Help' Menu

Swift Publisher 5 HelpOpen Help documentation delivered with the application.
BeLight Software Web SiteThe web site of the Swift Publisher developer.
Online Registration…Send your registration information to the developer. Not available in the application purchased on the Mac App Store.
Send Feedback…Lets you send feedback to the developers by e-mail.
Video TutorialsView online video tutorials from inside the program.